Documents in a Business Environment

The different styles of text files that could be utilize ar spreadsheets, data sheets, slip shows, letters, fax documents and memos. The documents could be printed or they could be electronic format. 1. 2. When you create a document and store it onto your computed you can save it as different formats e. g. filmy textbook (. txt) Microsoft volume (. doc). PDF is another format that can be used but is not edit qualified but you are able to change the formats from PDF to Microsoft word when saving. . 3. The documents I s excessivelyl reflect the company itself so if I produce low tincture ocuments with mistakes it doesnt give the company a professional image. A good quality document gives the customer a professional looking at for the company and makes it tripping to read, this besides attracts the customers to the product. If the document is advanced quality it makes the documents easy to follow for the customer which gives them less trifle to do. 2. 2. 1 . To produce h igh quality documents there is umteen ways to do so.A high quality printer is a must for quality print outs, also a high quality photocopier so you spoil a neat expecton print. A creasener is also very useful so you scan documents to their original orm. To make the documents look good quality you can institute pictures to the document to give it a friendly look e. g. jibeing your company logo. You should also use a simple layout for a near look using a font size that everyone give be able to read. 2. 2. several(predicate) resources to produce documents could be the internet, spreadsheets, PowerPoint, Photoshop. 2. 3.Different types of technology available for inputting, formatting and editing text could be A Computer (monitor, keyboard and mouse) or lap pull in. Printer or scanner and also word processing software. A normal way of adding text into a data processor is hrough a keyboard that usually comes with the computer itself. All keyboards are laid out in near equa l the same format. You charge the letters on the keyboard that is then transferred onto your word document on the computer screen. In most organisations the word document that is used is Microsoft word.Microsoft word gives you many different ways to help you input and edit your text. You are able to use many different styles of fonts and are able to choose what size font you would like to use. You are also able to do a spell commemorate which scans your full document looking tor any recite mis ption to correct them. takes that nave occurred and gives you 3. 3. 1 . The benefits of agreeing the purpose, content, style and deadlines for the production of documents is that all documents are compose to a specific audience and bind a consistent message.The nurture in the document is easy to overture and is clear, accurate and is readable. 3. 2. Before you push through getting your documents together and organising them you need to find out how the documents is going to be presente d, the information that is going to be in the document, who the document is for. You need to excogitate how long the ocument can be as you dont want to make it too long but dont want to not include not enough information and most importantly you need to know what the purpose of the document is.If you are producing a document you have never done in advance it would be best to do a rough plan of your stool before you do the real copy and also you need to bring out in the right format (formal or informal) 3. 3. Text and non-text can slow be added into Microsoft word as it enables you to insert pictures, graphs, clip art and also text boxes. Microsoft excel and PowerPoint are other examples of programs that you can also add text and non-text to. . 4. Most word programs have integrated spell checkers that are constantly checking every work you type onto the document.Spell checkers are not always correct, for example it could try to correct your to youre when it is not needed. Also, spell- check does not have every word so sometimes you will need to add your own words to the dictionary so conterminous time you type it, it will show as correct. On Microsoft work to do a full spell check you go to survey on the top bar and click Spelling & grammar on the left. 3. 5. outstanding documents whether majorly important or hardly important still have o be stored securely following certain policies and procedures like the Data fortress Act. It could be physical storage e. . putting into files or boxes and put away. Or it could be digital storage e. g. storing onto a hard drive or usb stick. Files that are stored in anyway have to be stored safely that no one else other than the people authorised can get access to. 3. 6. If personal information gets released to people without permission to see it can have serious consequences as it should be protected by the data auspices act. t is important to meet deadlines because it saves time which means it saves oney and also we want to meet deadlines so we get things done quick and we are leading of our competitors.Not meeting your deadlines means other people who are working on the same case can also not meet their deadlines as they have to wait on you. For example, if i do not get a pack out by 4. 45pm on the day the worry is sold the advisors have to wait another day on top of waiting to receive the pack back to submit the pack to the lender. This overall effects the income of the company which effects everyone elses salary and disrupts any bonus body put in place.